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Annual / Turnover Meeting:

  • Attendance by all Management Team Members (Monday-Thursday); weekend attendance available for additional fee
  • Meeting Coordination
    • Mail notification to all applicable lot owners
    • Assist Board in obtaining and reserving facility
    • Create and track ballots and proxy’s
    • Assist with vote collection and counting
    • Produce copies of all documents and handouts for meeting
    • Present Management Company Report

Board of Directors Meeting:

  • Coordinate meeting dates and remind Board members (Monday-Thursday)
  • For regularly scheduled meeting, Financial Reports and Management Report will be presented at meeting. Additional charges may apply for after-hours or weekend meetings
  • Develop agenda with board input

Homeowner Database:

  • Maintain and update master homeowner list (adds/deletes/changes)
  • Inform Welcome Committee of new move-ins, upon request
  • Provide copy of Covenants, Bylaws, ARC Standards, ARC Request Form, Inspection Process Guidelines and a Homeowner Update Form to each new resident upon notification of completed closing by the closing attorney


  • Record resale homes during the inspection process
  • Write HOA letter stating policy regarding mandatory closing letters
  • Track homes sold, by information provided to us from the closing attorneys

Property Inspections:

  • Monthly drive-through for covenant inspections (unless otherwise stated in contract)
  • Send violation letters at the direction of the board
  • Coordinate appeals and hearings
  • Legal Follow-up as needed
  • Maintain correspondence file